No matter who is in office, the State of the Union is bound to be greeted with applause and fanfare. It also stirs passionate emotions in many viewers. This is the kind of response Emily Mouser is looking for. As secretary of the McAlester Lions Club in Oklahoma, her quarterly State of the Club report gets her Lions fired up about their accomplishments and progress. It’s also a point of pride for the Lions to be recognized for everything they’ve achieved. Moreover, each Lion knows exactly what the club is doing with its time and resources on a regular basis. “It’s kind of just a quick celebration of the things we’ve done,” Mouser said. The club has been preparing the reports for a few years. Mouser said it was initially an annual event. “I started to think, ‘Do we give ourselves enough credit and do the members know what the board does,’” Mouser said. “I just decided maybe it was a good idea to pull together a report and it went over so well that we thought why don’t we do this more often and keep that excitement going.” The report takes her about 30 minutes to compile. Mouser reviews the board meetings and notes projects the club has been involved with, scholarships that were distributed, fundraising efforts completed and other highlights. “We look at the number of lives we touch,” Mouser said. Mouser said she hands in a physical report to the board at the State of the Club meeting, then she discusses the report and provides it to the local newspaper. “[Lions] know what we do besides eating lunch,” Mouser said. “For our members, it reminds them why we are a group.” A State of the Club report can make your club enthusiastic about projects and let them know where your group resources are going. Here are Mouser’s tips for a successful State of the Club report: 1. Make it fun. If time and resources allow, deliver your report in an interactive manner using a presentation platform like PowerPoint. Incorporate photos and music if you can. 2. Make the information relevant and relatable. For example, Mouser said she’ll let Lions know that they raised $3,000 at their carnival, and that means they can provide 35 pairs of eyeglasses for local residents. 3. Acknowledge thank-you notes. Let Lions know if the club received any awards, honors or thank-you letters. It’s always great to know your hard work is being recognized and a kind word will stay with Lions for a long time. 4. Engage the families. Invite your Lions’ spouses, children and other family members. Make sure to highlight the family’s contributions to the club’s activities as well. You may wish to create certificates or letters of thanks if they pitched in to complete a project or activity.
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