INTERNATIONAL BOARD OF DIRECTORS MEETING Savannah, Georgia, USA March 1-4, 2016 CONSTITUTION AND BY-LAWS COMMITTEE Established the Ad Hoc Committee to Review Third Vice President and International Director candidate requirements with seven (7) members appointed by the Executive Officers and requested further review by our successor Constitution and By-Laws Committee. Empowered the Executive Committee to fix by contract the duties, term of office and compensation of a treasurer. Revised the District Governor Suspension Policy in Chapter XV of the Board Policy Manual to require a majority of the clubs in good standing in the district to request review under the policy. Revised Chapter III, Paragraph E.6. of the Board Policy Manual to reflect the new LCIF Board of Trustees structure. Revised Chapter XV, Paragraph C and Paragraph L of the Board Policy Manual to remove unnecessary language. Revised Chapter XV of the Board Policy Manual to make it consistent with previous changes related to the reinstatement of the office of International Third Vice President. Revised the District Governor and First and Second Vice District Governor Elections Procedure in Chapter XV of the Board Policy Manual to allow for more flexibility in who may file a complaint and to allow for the formal complaint documents to be filed by electronic means. Revised the definition of good moral character and reputation in one’s community in Chapter XV of the Board Policy Manual to allow clubs to decide if a member of their community meets the requirements to be a member and, in certain circumstances to preserve the image of the association, to authorize the Constitution and By-Laws Committee and the International Board of Directors to review club membership. Adopted a resolution to be reported to the 2016 International Convention to amend the International By-Laws to change the name of the Public Relations Committee to the Marketing Communications Committee. CONVENTION COMMITTEE Revised convention bid policy to allow the association to select the convention site seven (7) years in advance. Selected Montreal, Quebec, Canada, as the site of the 2021 Lions Clubs International Convention. DISTRICT AND CLUB SERVICE COMMITTEE Extended protective status to the Tabubil Lions Club of District 201-Q2 (Australia) through September 4, 2016. Extended District 351 (Lebanon, Jordan and Iraq) to include the State of Palestine. Approved an amendment to the redistricting proposal submitted by Multiple District 3 (Oklahoma), which was approved on October 5, 2015, to change the names of the new districts to District 3-E, District 3-SW and District 3-NW and delay the redistricting one year so that the new districts take place at the adjournment of the 2017 International Convention. Approved a resolution to merge District 305- S1, District 305-S2 and District 305-S3 to create District 305-S (which will take effect at the close of the 2016 International Convention) and instructed the members within these districts to hold an election to elect a district governor to serve during the 2016- 2017 fiscal year. Approved the Lion leaders who were recommended by the local Lions from the provisional districts to serve as district governors for the provisional districts for the 2016-2017 fiscal year. Revised the Board Policy Manual by amending the Standard Club Constitution and By-Laws to include a club LCIF Coordinator. Revised the Board Policy Manual to include the State of Palestine and the Republic of Kosovo as official countries of Lions Clubs International. Revised the Board Policy Manual to allow the International President to deny expenses for the International Convention if the District Governors-Elect does not attend the full District Governor-Elect Seminar. FINANCE AND HEADQUARTERS OPERATION COMMITTEE Approved a change of General Fund Investment Policy to match the asset allocation of the Emergency Reserve Fund Investment Policy. Approved the FY 2016 3rd Quarter Forecast, reflecting a deficit. Approved amendment to the Defined Benefit Plan Funding Policy. Approved amending the General Fund Investment Policy Statement contingent upon the adoption of the proposed resolution at the 2016 International Convention to amend the International Constitution related to the Emergency Reserve Fund. Approved additional funding for the combined budget of the October/November and March/April 2017-2018 board meetings and approved an exception to the Executive Officer Travel and Expense Reimbursement Policy allowing up to two additional days for added travel time. Approved increasing New Member Entrance Fees and Charter Fees to US$35 each effective July 1, 2017. LEADERSHIP DEVELOPMENT COMMITTEE Approved funding, beginning in 2016-2017, in the amount of US$2,000 per year for the next three years to support club level training for the Lions of Papua New Guinea. Contingent upon approval of the 2016-2017 proposed budget, approved curriculum and limited funding to support two Emerging Lions Leadership Institutes (ELLI) during 2016-2017 for qualified Lions of Africa. All planning and implementation will be handled by the GLT of Africa. Contingent upon the approval of the 2016- 2017 proposed budget, approved the addition of one Faculty Development Institute (FDI) to the 2016-2017 Lions Leadership Institute schedule for qualified Lions of the ISAAME area. Contingent upon approval of the 2016-2017 proposed budget, approved the addition of one Faculty Development Institute (FDI) to the 2016-2017 Lions Leadership Institute schedule for qualified Lions from the USA, its affiliates and Canada. Contingent upon approval of the 2016-2017 proposed budget, approved the design, development and implementation of a new Certified Lions Instructor Program beginning in 2016-2017. MEMBERSHIP DEVELOPMENT COMMITTEE Revised the Leo to Lion and Student Membership board policy to remove the language to support the change of respective applications being a dependency on the acceptance of either membership type. Revised board policy manual to include the word “Awards” in the title to be “Membership Awards Programs.” Revised board policy manual related to Key Awards to remove the language specific to award reporting and processing details. Removed the GMT District Coordinator Extension award from board policy. Removed the award requirements listed in Chapter X of board policy for the Charter Monarch and Monarch Milestone Chevrons. Revised board policy to add the new section related to Chevrons in Chapter XVII. Revised board policy to remove the countries that will be affected by the sunset provision. PUBLIC RELATIONS COMMITTEE Approved Second Century program with changes recommended by the LCI marketing team and Public Relations Committee to be reflected in the final program draft for review by the Executive Committee. Proposed amendment to change the name of the Public Relations Committee to “Marketing Communications Committee.” SERVICE ACTIVITIES COMMITTEE Awarded the 2014-2015 Top Ten Youth Camp and Exchange Chairperson Awards. Updated Chapter I to reflect current practices. Updated Chapter XXII to reflect current practices. Discontinued the Lions Environmental Photo Contest at the conclusion of 2016-2017. Adjusted the Leo Club Program Advisory Panel Term. For more information on any of the above resolutions, please refer to the LCI website at www.lionsclubs.org or contact the International Office at 630-571-5466.
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