INTERNATIONAL BOARD OF DIRECTORS MEETING Budapest, Hungary October 1-4, 2015 AUDIT COMMITTEE 1. Amended Chapter II, Paragraph B of the Board Policy Manual removing reference to a joint audit committee, reflecting the establishment of the separate LCIF audit committee. 2. Deleted Chapter XI, Paragraph C.2. of the Board Policy Manual and amended Chapter II, Paragraph B.3. of the Board Policy Manual to reflect the independence of the internal audit function in the proper chapter. CONSTITUTION AND BY-LAWS COMMITTEE 1. Approved CSC (Corporation Service Company) as the registered agent for the International Association of Lions Clubs. 2. Adopted a resolution to revise board policy to reinstate the office of International Third Vice President. 3. Adopted a resolution to revised Chapter XX, Paragraphs Q.2. of the Board Policy Manual related to the distribution of the Standard Form Constitution and By-Laws. 4. Revised Chapter III, Paragraph E.3. of the Board Policy Manual to make it consistent with other provisions in the Board Policy Manual. 5. Revised the Standard Form Multiple District By-Laws in Chapter VII of the Board Policy Manual to be consistent with previous changes to the Standard Form District By-Laws. 6. Revised the Trademark Policies in Chapter XV of the Board Policy Manual to make board policy related to convention trading pins consistent with practice. 7. Revised the Advisory Committee to Review Vice President Candidates in Chapter II, Paragraph A of the Board Policy Manual to further define the objective, composition, duties and term of the Advisory Committee. 8. Adopted a resolution to be reported to the 2016 International Convention to amend the International Constitution to remove the Emergency Reserve Fund from the Constitution to allow for more flexibility in funding programs and services. 9. Adopted a resolution to be reported to the 2016 International Convention to amend the International By-Laws to revise the designation of Administrative Officers and, upon adoption, to revise Chapter XVIII, Paragraph A and B of the Board Policy Manual related to administrative officers. CONVENTION COMMITTEE 1. Revised 2016 Fukuoka convention schedule. 2. Established per diem allowances for appointed Credentials Committee members serving without other reimbursement, District Governors-elect and District Governors-elect faculty and headquarters staff attending the Fukuoka convention. 3. Revised convention bid policy to allow for a designee to attend site inspections for future cities. 4. Revised policy to increase the convention registration and housing cancellation fees. 5. Amended policy to include the reinstatement of the Third Vice President, effective July 1, 2016. 6. Revised Election Procedures to eliminate the certification of alternate delegates. DISTRICT AND CLUB SERVICE COMMITTEE 1. Granted protective status to the Tabubil Lions Club for a period of six months. 2. Appointed Past District Governor Marina Barsegova to serve as an additional Coordinating Lion for the Republic of Armenia and Past International Director Per Christensen to serve as an additional Coordinating Lion for the Republic of Moldova. 3. Provided new districts, that result from redistricting proposals that consolidate transitional districts and is approved prior to October 2018, a grant in the amount of US$2.00 per member the first year the new district is formed and US$1.00 for each member plus US$10.00 for each net member increase the two years following the year of implementation to help defray the cost of redistricting and support growth. 4. Approved the redistricting proposals from District 316-C (India), Multiple District 3 (Oklahoma), and Multiple District 316 (India) to take place at the adjournment of the 2016 International Convention. 5. Revised the Board Policy Manual to encourage electronic reporting to allow for the collection of email and phone numbers. 6. Revised the Board Policy Manual to further protect member information. 7. Revised the Board Policy Manual to correct a reference to the Executive Administrator. 8. Revised the Board Policy Manual to correct a reference to a paragraph that had changed location. FINANCE AND HEADQUARTERS OPERATION COMMITTEE 1. Approved the FY 2016 1st Quarter Forecast, reflecting a deficit. 2. Approved requesting Constitution and By-Laws draft an amendment to the Constitution to remove Article IX at the International Convention to be held in Fukuoka, Japan, in June 2016. 3. Approved rescinding Resolution 5 of the Finance and Headquarters Operation Committee report approved at the July 2014 board meeting in Toronto which modified the suspension policy. This decision restores the suspension policy effective immediately to its prior version. 4. Approved a change in board policy effective July 1, 2016, regarding travel policy for the third vice president. 5. Approved housekeeping revisions to Chapter XII and Chapter XXI of the Board Policy Manual. LEADERSHIP DEVELOPMENT COMMITTEE 1. Approved the plan, schedule and group leader team for the 2016 DGE Seminar in Fukuoka, Japan. 2. Revised the Board Policy Manual to accurately reflect the current nomenclature of the Leadership Development Committee and Leadership Development Division. LONG RANGE PLANNING COMMITTEE 1. Approved the primary goal and supporting goal of the new five-year strategic plan being developed: LCI Forward. The primary goal is to improve the lives of 200 million per year by the end of 2020-21, tripling Lions’ service impact. Adopted a plan framework summary. 2. Appointed a strategic planning team for further plan development and approved modest budget support. 3. Authorized formation of an international working group of Lions to explore future service approaches to engage more people in our humanitarian service actions. 4. Added to the composition of the Centennial Action Committee. MEMBERSHIP DEVELOPMENT COMMITTEE 1. Suspended the Join Together pilot program but retained the program’s applicability to Lioness Clubs that desire to become Lions clubs in the program’s pilot area. 2. Approved a membership grant for US$25,000 for a special initiative in Multiple District O (Argentina). 3. Revised the new club charting process policy language to include online chartering. 4. Revised the family member policy language in relation to qualifications and reporting to include the verification of residence information, family relationship, and reporting online through MyLCI. 5. Revised the Key Award policy language to include reporting through MyLCI. 6. Updated the Life Membership policy language to better reflect the automated approval process. 7. Revised the Life Membership policy language to remove the International Board of Directors approval requirement. PUBLIC RELATIONS COMMITTEE 1. Replaced current Order of Precedence with Exhibit A to the PR Committee Report. 2. Placed a moratorium on new official editions of LION Magazine until January 1, 2018. 3. Updated several sections of Chapter XX of the Board Policy Manual to reflect current practice. SERVICE ACTIVITIES COMMITTEE 1. Selected Leo Club Advisory Panel members and alternates for 2015-2017. 2. Consolidated and clarified Chapter 1 of the Board Policy Manual related to Youth Camp and Youth Exchange Programs. For more information on any of the above resolutions, please refer to the LCI website at www.lionsclubs.org or contact the International Office at 630-571-5466.
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