EXECUTIVE SUMMARY INTERNATIONAL BOARD OF DIRECTORS MEETING MARBELLA, SPAIN APRIL 16-20, 2013 1. Selected Las Vegas, Nevada, USA, as the site for the 2018 International Convention. AUDIT COMMITTEE 1. Accepted the report of the Audit Committee without resolutions. The report outlined: the plan for the annual audit as presented by the organization’s audit firm, an update on the critical process review of the district governor expense reimbursement process and a comprehensive review of the organization’s independent auditors. CONSTITUTION AND BY-LAWS COMMITTEE 1. Revised the District Dispute Resolution Procedure and the Multiple District Dispute Resolution Procedure in Chapters VII and XV of the Board Policy Manual to clarify with whom a complaint may be filed in the event the complaint is directed against the district governor or council chairperson, respectively. 2. Adopted a resolution to be reported to the 2013 International Convention to amend the International Constitution and By-Laws to reinstate the title of “Executive Administrator” and add the title of “Senior Executive Administrator” as administrative officers in order to distinguish the titles and responsibilities of administrative officers from the title and responsibilities of international directors and revised the Board Policy Manual accordingly. CONVENTION COMMITTEE 1. Revised policy regarding the dates of the International Convention limiting the time frame to no earlier than the third Friday in June and no later than the first Friday in July. DISTRICT AND CLUB SERVICE COMMITTEE 1. Cancelled the Busan Seonu Lions Club due to its failure to solve club disputes and failure to fulfill the obligations of a chartered Lions club. 2. Approved the Lion leaders recommended by provisional districts to serve as district governors for the 2013-2014 fiscal year. 3. Approved the Lion leaders recommended to serve as Coordinating Lions for the 2013-2014 Fiscal Year. 4. Approved the redistricting proposal submitted by 404 A (Nigeria) to take place at the adjournment of the 2013 International Convention. FINANCE AND HEADQUARTERS OPERATION COMMITTEE 1. Approved modifying the target return for the General Fund and Emergency Reserve Fund Investment Policy Statements. 2. Approved the 2012-13 Third Quarter Forecast, reflecting a surplus. 3. Approved a bank resolution required by the Allied Irish Bank. 4. Approved a modification to the board meeting schedule. 5. Approved removing specific banking resolutions from board policy. Resolutions will continue to be approved by the board; however, it was decided it was unnecessary to include the language in board policy. 6. Approved a modification to board policy that allows for reimbursement of taxi and shuttle bus expense with proof of payment, as opposed to the reimbursement based on mileage. 7. Approved the removal of a staff travel policy item in board policy. LCIF 1. Revised the general endowment asset allocation as follows: 45% equities, 35% fixed income and 20% alternatives. 2. Revised the humanitarian spending policy. 3. Approved a contract in the amount of US$102,000 with Service Learning Life Skills Network for consulting services related to Lions Quest for a one-year period. 4. Approved the transfer of US$3.9 million, in unobligated funds, to next fiscal year’s spending cap for SightFirst. 5. Selected Dr. Serge Resnikoff to fill a vacancy as a voting member of the SightFirst Advisory Committee (SAC). 6. Nominated three individuals for the 2013 Humanitarian Award, with the final selection to be determined by the International President. 7. Approved 67 Standard, International Assistance and Core 4 grants totaling US$3,042,941. 8. Denied two grant applications. 9. Amended the LCIF Operations and Policy Manual to revise the Investment Policy Statement to reflect changes in the general endowment asset allocation and humanitarian spending policy, and revise the standard grant criteria and regulations. 10. Revised Chapter XVI of the Board Policy Manual to update the humanitarian grants spending policy. LEADERSHIP COMMITTEE 1. Approved the “Faculty Development Excellence Series” pilot program for development and implementation. 2. Revised the GLT District Funding Program. Beginning in 2013-2014, the program will provide funding support in an amount up to US$500 per district, per year, to support district level training of zone chairpersons and Club Excellence Process (CEP) facilitators. MEMBERSHIP DEVELOPMENT COMMITTEE 1. Conditionally approved the country of South Sudan as a new country of Lions Clubs International, contingent on the fulfillment of the remainder of the criteria in Chapter X, Paragraph E of the Board Policy Manual. 2. Conditionally approved the country of Sao Tome and Principe as a new country of Lions Clubs International, contingent on fulfillment of the remainder of the criteria in Chapter X, Paragraph E of the Board Policy Manual. 3. Revised the transfer charter members form to include a reason for members being dropped, and the signature of the current club secretary or the current club president. 4. Revised the current new club protest policy to include the stipulation that a complaint not be considered if a new club was formed through a Lions Clubs International Extension initiative or a new club development initiative. 5. Revised the October Growth Award be changed to the Membership Growth Award based on growth in October and April, effective in the 2013-14 fiscal year; that the Year Round Growth Award be issued for clubs with net growth for the fiscal year; and that the President’s Retention Campaign Award be changed to the Membership Satisfaction Award. 6. Revised the club branch program, effective immediately, to give more autonomy to club branches in the area of funds, dues, dissolution, member invitation and club attendance requirements. 7. Revised the chevron policy to add the wording “appropriate time and place.” PUBLIC RELATIONS COMMITTEE 1. Discontinued billboard advertising and reallocated funding to online banner advertising beginning in fiscal year 2013-14. 2. Awarded a three-year contract to PDS Inc. for mail distribution of LION Magazine (Spanish and Headquarters editions) outside the United States. 3. Approved stipend of US$2,000 to area forums to conduct public relations seminars. 4. Approved placing Past International Presidents immediately after International Vice Presidents in the Order of Precedence. SERVICE ACTIVITIES COMMITTEE 1. Named the 2011-12 Top Ten Youth Camp and Exchange Chairperson Award recipients. 2. Revised board policy to state that each Lions club sponsoring a Leo club shall receive a flat annual billing of US$100. Payment of this levy may be made in U.S. dollars or its equivalent in the respective national currency. 3. Revised board policy to state that credit for a terminated Leo club shall be given only if a signed Leo Club Termination Form from the sponsoring Lions club, addressed to the Youth Programs Department at International Headquarters, is received by October 31. Credit shall be given only for the current fiscal year. 4. Revised board policy to eliminate pro-rated Leo levies associated with the organization of Leo clubs. 5. Revised board policy to provide that the Service Activities Committee periodically review the annual Leo levy/fee to all Lions clubs that sponsor an active Leo club to ensure that the amount being billed is adequate to maintain pace with the ongoing growth and development of the Leo Club Program. 6. Revised board policy related to Lions Eyeglass Recycling Centers (LERCs) to focus on LERC formation and compliance. For more information on any of the above resolutions, please refer to the LCI website at www.lionsclubs.org or contact the International Office at (630) 571-5466.
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