INTERNATIONAL BOARD OF DIRECTORS MEETING INDIANAPOLIS, INDIANA, USA NOVEMBER 1-5, 2012 AUDIT COMMITTEE 1. Reviewed and approved the Lions Clubs International and Lions Clubs International Foundation June 30, 2012, Audit Reports. CONSTITUTION AND BY-LAWS COMMITTEE 1. Granted authority to the Chairperson of the Constitution and By-Laws Committee and the Chairperson of the District and Club Service Committee, in consultation with the Executive Officers and the General Counsel and Secretary, with respect to the matters in District 301-A1 (Philippines). 2. Confirmed the decision of the majority of the conciliators in the district dispute resolution complaint filed by Lions Club of Singapore Shangri-La in District 308-A1 (Singapore); declared the international director endorsement of Lion Tommy Choo Tuck Soon issued during the District 308-A1 convention invalid, null and void and of no force and effect; and denied the constitutional complaint filed by the Lions Club of Singapore Chatsworth in District 308-A1 as moot. 3. Denied the constitutional complaint filed by the Lions Club of Jamnagar City in District 323-J (India) and confirmed the first and second vice district governor appointments previously accepted by Lions Clubs International. 4. Revised the contract provision in Chapter XV of the Board Policy Manual to include a reference to the purchasing policy. 5. Revised Chapter XV of the Board Policy Manual with respect to the use of trademarks in connection with projects of clubs/districts and by sponsors of such projects, and also revised the trademark policies concerning non-dues revenue programs offered by the Association. 6. Adopted a resolution to be reported to the 2013 International Convention to amend Article XI, Section 7 of the International By-Laws to increase the one-time fee payable by Life Members to US$650 and, contingent on the approval of this resolution, to revise the corresponding provisions in the Board Policy Manual. CONVENTION COMMITTEE 1. Established per diem allowances for appointed Credentials Committee members serving without other reimbursement, District Governors-elect, District Governorselect faculty and headquarters staff attending the Hamburg convention. 2. Revised policy to permit headquarters staff to assist the Elections Committee in the voting area. 3. Revised policy to allow site inspections as warranted, at the discretion of the committee chairperson. DISTRICT AND CLUB SERVICE COMMITTEE 1. Approved the redistricting proposals from Multiple District 25 (USA), District 111-NB (Germany), District 317-E (India) and District 322-C2 (India) and postponed the previously approved proposal submitted by Multiple District 354. 2. Amended the Coordinating Lion Program to expand their assistance to support districts that have ongoing district governor vacancies and mentor struggling district governor teams. FINANCE AND HEADQUARTERS OPERATION COMMITTEE 1. Expanded the definition of administrative officer to include the secretary in the General Fund and Emergency Reserve Fund Investment Policy statements. 2. Approved the fiscal year 2012-2013 Forecast, reflecting a surplus. 3. Approved an additional US$3 million from the General Fund Investments to fund operations. 4. Modified Chapter XXII, Paragraph A.2.b. (2) to increase the number of past international directors eligible for an in-district budget to five (5) for multiple districts with membership in excess of 40,000. 5. Modified Chapter XXII, Paragraph A.1.e. and E.1.a.(2.) to include the phrase “unless otherwise required by local regulations.” This change is only effective for officers in India and requires a receipt for all transactions to comply with local regulations. 6. Modified Chapter XI, Paragraph A.2. of the Board Policy Manual regarding banking authorization. LCIF 1. Approved a Core 4 disability grant in the amount of US$1 million to extend the Lions-Special Olympics Opening Eyes program. 2. Approved a Core 4 Board-directed grant in the amount of US$15,260 for a pilot sanitation project. 3. Renewed a SightFirst technical services contract with the World Health Organization in the amount of US$2,499,560 for a four-year period. 4. Appointed LCIF’s representative to the Pan American Ophthalmological Foundation. 5. Approved 80 Standard, International Assistance and Core 4 grants totaling US$3,921,404. 6. Tabled one grant application. 7. Approved a US$100,000 major catastrophe grant for areas affected by Superstorm Sandy. 8. Approved a corporate document necessary to apply for a permit for Charitable Gift Annuities. 9. Amended the LCIF Operations and Policy Manual as follows: revised the exhibit which outlines Standard grant criteria and regulations, revised the exhibit which outlines forms of recognition, and revised the chapter on LCIF operations to reflect changes in banking, investments and the annual audit. 10. Amended Chapter XVI of the Board Policy Manual as follows: added the Audit Committee and LCIF Finance Committee to the section on committees, updated the humanitarian grants spending policy, updated the rules of reimbursement, updated the foundation’s bank account signatories and deleted redundancies in the investment and internal audit sections. LEADERSHIP COMMITTEE 1. Approved the curriculum plan and schedule for the 2013 District Governors-Elect Seminar. 2. Approved the replacement of Past International Director Phil Nathan with Past Council Chairperson Mark Miller as a 2013 District Governors-Elect Seminar group leader. 3. Determined that the 2014 District Governors-Elect Seminar in Toronto, Canada, will consist of three days of training. LONG RANGE PLANNING COMMITTEE 1. Approved the creation of an Ad Hoc Committee on Board Representation for the 2012-2013 and 2013- 2014 fiscal years, and determined that President Wayne Madden be authorized to appoint a committee chairperson and up to seven (7) additional committee members. MEMBERSHIP DEVELOPMENT COMMITTEE 1. Determined that multiple districts and/or districts may apply for a Family and Women Symposium grant once in any two-year period. 2. Decided that in order to enable the Association to continue providing valuable services to the Lions, starting in fiscal year 2013-14 (July 1, 2013), new family members shall pay full entrance and charter fees. Qualifying family members, after the listed head-of-household, shall continue to be eligible for half (1/2) international dues. 3. Determined that any changes to a new members sponsor shall be made within 90 days of join date, effective immediately. 4. Updated the Founder award to be issued to the Multiple District and District GMT Coordinators, instead of the Membership Chairperson. District GMT Coordinators shall achieve a two percent increase in their district to receive the award. The Multiple District GMT Coordinator shall achieve a one percent increase in membership to be recognized. Because the GMT Coordinator position is a three-year position, this is a progressive three-year award issued each year based on achieving the net growth. 5. Revised the extension awards for new club organizers. This change will provide recognizable awards for being an organizer of a new club. This award will not be issued retroactively. The revised awards will be effective July 1, 2013. 6. Changed the department titles in chapter XVIII to reflect the correct name of the department where materials are sent. 7. Requested that the one-time fee payable for Life Membership be increased to US$650 to be in keeping with inflation over the years and no adjustment has been made since 2005. PUBLIC RELATIONS COMMITTEE 1. Amended the Board Policy Manual, Chapter XVII, page XVII-1, Section A., Paragraph 4.a., by adding the sentence, “No regularly scheduled messages other than from the International President shall be printed,” at the end of the paragraph. SERVICE ACTIVITIES COMMITTEE 1. Extended the Reading Action Program for a minimum of 10 years, based on the tremendous response by clubs worldwide and the importance of further expanding the Lion commitment to literacy and education. 2. Selected Lions and Leos who will serve as panelists and alternates of the Leo Club Program Advisory Panel for the term of November 2012-October 2014. 3. Approved the formation of an ad hoc committee to review current Lions Eyeglass Recycling Center (LERC) board policy and report its recommendations for possible policy changes to the Service Activities Committee at the April 2013 board meeting. In accordance with board policy, the international president will select the committee members. Funding for the committee, which is expected to be minimal, will come from the Service Activities Division. For more information on any of the above resolutions, please refer to the LCI website at www.lionsclubs.org or contact the International Office at 630-571-5466.
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