INTERNATIONAL BOARD OF DIRECTORS MEETING BUSAN, REPUBLIC OF KOREA JUNE 17-21, 2012 AUDIT COMMITTEE 1. Modified the Audit Committee Charter regarding the review and evaluation of the independent auditor. CONSTITUTION AND BY-LAWS COMMITTEE 1. Declared that the district governor, first vice district governor and second vice district governor elections in District 301-A1 (Philippines) for the 2012-2013 fiscal year cannot be affirmed, appointed Lion Ruth Chua as district governor in District 301-A1 for the 2012-2013 fiscal year, and declared vacancies in the offices of first vice district governor and second vice district governor for the 2012-2013 fiscal year, which shall remain vacant until further action by the International Board of Directors. 2. Upheld the second vice district governor election complaint filed in District 118-R (Turkey), declared the second vice district governor election in District 118-R for the 2012-2013 fiscal year null and void and of no force and effect, declared a vacancy in the office of second vice district governor for the 2012-2013 fiscal year and that the second vice district governor vacancy shall be filled in accordance with the International and District Constitutions and By-Laws, and declared that the filing fee less US$100 shall be refunded to the Complainant. 3. Denied second vice district governor election complaints filed in District 321-F (India), District 324-A1 (India), District 335-B (Japan) and District 403-A2 (Togo) and declared the following as second vice district governors in their respective districts for the 2012-2013 fiscal year: • Lion Rajeev Goyal - District 321-F (India) • Lion V.S.B. Sunder - District 324-A1 (India) • Lion Hideki Kitahata - District 335-B (Japan) • Lion Diamilatou Aka Anghui - District 403-A2 (Togo) 4. Approved resolution to establish a legal entity in India to be called “The International Association of Lions Clubs (Secretariat Office India).” 5. Revised the Standard Form District and Multiple District By-Laws in the Board Policy Manual to reflect the newly established language for membership dues. CONVENTION COMMITTEE 1. Decreased the room requirement for bidding cities from 6,000 to 5,000 rooms. DISTRICT AND CLUB SERVICE COMMITTEE 1. Reinstated the San Diego Brotherhood Lions Club into good standing. 2. Recognized the Republic of Georgia and the Kingdom of Cambodia as provisional zones following the adjournment of the 2012 International Convention. 3. Included the Republic of Guinea Bissau in the territory of District 403-A1 and the Republic of Angola in the territory of District 403-B, in order to provide greater assistance to the further development of new countries, following the adjournment of the 2012 International Convention. 4. Deferred the redistricting of Multiple District 354 until the close of the 2013 International Convention, unless a new proposal is submitted and approved by the International Board of Directors during the October 2012 or April 2013 board meetings. 5. Revised the Board Policy Manual to approve a hotel room for nine (9) days and meal expenses of up to seven (7) days for DGEs attending the DGE Seminar starting in the 2012-2013 fiscal year. 6. Appointed Lion Isamu Sakamoto to serve as the district governor of District 332-D for the 2012- 2013 fiscal year. FINANCE AND HEADQUARTERS OPERATION COMMITTEE 1. Approved Northern Trust as the custodian for the International Association of Lions Clubs General Fund and Emergency Reserve. 2. Approved the 2011-2012 4th Quarter Forecast, which is projecting a modest deficit. 3. Approved the 2012-2013 Budget, reflecting a surplus. 4. Approved modifying speaker engagement policy to limit the number to one official speaker in the event that sub-district conventions are held in conjunction with the multiple district convention. 5. Modified policy regarding vice president travel to area forums. 6. Housekeeping modifications to accounting procedures. 7. Made a housekeeping modification to district governor reimbursements clarifying Rules of Audit. 8. Modified board policy to clarify past international directors eligible for an in-district budget. LCIF 1. Approved corporate resolutions in order to establish Lions Clubs International Foundation (Secretariat Office India), as a Section 25 company in India. 2. Renewed Core 4 funding priority status for the diabetes prevention and control program for one year, until June 30, 2013, and for Lions Quest for three years, until June 30, 2015. 3. Increased the humanitarian grants budget for the current fiscal year by an additional US$2.5 million. 4. Approved 34 Standard, International Assistance and Core 4 grants totaling US$1,790,025. 5. Denied one grant application. 6. Expanded the Lions Quest Advisory Committee to include additional Lion leaders with strong experience in supporting Lions Quest and technical experts. 7. Approved four projects to support rebuilding/recovery efforts, with the funding (US$2.2 million) to be provided from the designated funds from the Japan earthquake/ tsunami fund. 8. Approved a contract in the amount of US$181,000 with Service Learning Life Skills Network for consulting services for a one-year period. 9. Amended the LCIF Operations and Policy Manual as follows: replaced the phrase “per capita” with “per member basis,” updated qualifications for the LCIF Steering Committee and revised the exhibit which outlines forms of recognition. 10. Amended Chapter 16 of the Board Policy Manual as follows: updated the foundation’s bank account signatories and updated mileage reimbursement rates. LEADERSHIP COMMITTEE 1. Rescinded Resolution 3 from the Leadership Committee report from April 2012. Established a new policy that will begin in 2012–2013, whereby only those DGEs who complete the required training components will be eligible to receive the DGE meal per diem related to their DGE Seminar attendance. 2. Rescinded Resolution 4 from the Leadership Committee report from April 2012 related to the GMT and GLT appointments at the International level (Constitutional Area Leaders, Area Leader and Special Area Advisors). 3. Adjusted board policy related to the DGE Seminar group leader hotel and meal expense reimbursement from 11 to 10 days. 4. Made housekeeping revisions to the Board Policy Manual, Chapter XIV related to ongoing leadership programs. 5. Revised the Board Policy Manual to accurately reflect the application submission for Regional Lions Leadership Institutes. LONG RANGE PLANNING COMMITTEE 1. Approved updated charter for the Centennial Planning Committee, which will take effect at the beginning of the 2012-2013 year. MEMBERSHIP DEVELOPMENT COMMITTEE 1. Determined that the GMT/GLT Rules of Audit be amended to reflect changes made to the automobile mileage allowance of US$.41 per mile (US $.25 per kilometer) and air fare approvals for international travel fares under US$1,000. 2. Determined that the Regional Rules of Audit for Extension representatives and CEEI be amended to reflect changes made to the automobile mileage allowance of US$.41 per mile (US$.25 per kilometer) and a new meal allowance limitation of $25 per meal. PUBLIC RELATIONS COMMITTEE 1. Restructured the Public Relations Division by splitting the Public Relations Department into Audiovisual & Events, Corporate Communications, and Online Communications. 2. Determined that the Service Activities Leo of the Year Award recipients will automatically qualify for the presidential Leo of the Year Award. SERVICE ACTIVITIES COMMITTEE 1. Named the 2011-2012 Leo of the Year Award recipients. 2. Changed the Leo of the Year Award application deadline to April 1 of each fiscal year. For more information on any of the above resolutions, please refer to the LCI website at www.lionsclubs.org or contact the International Office at 630-571-5466.
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