INTERNATIONAL BOARD OF DIRECTORS MEETING SAN FRANCISCO, CALIFORNIA, USA APRIL 13-17, 2012 CONSTITUTION AND BY-LAWS COMMITTEE 1. Granted authority to the Chairperson of the Constitution and By-Laws Committee, or if he is unavailable, the Vice Chairperson of the Constitution and By-Laws Committee, in consultation with the International President and the General Counsel and Secretary, with respect to the matters in District 301- A1 (Philippines). 2. Approved engagement to proceed with the formation of a Section 25 company in India and to continue to pursue approval of a branch office application from the necessary government authorities in India. 3. Revised the trademark policies in Chapter XV of Board Policy Manual, including provisions related to foundations and digital media authorization. 4. Revised Chapter III and Chapter XV of the Board Policy Manual with respect to the distribution of board materials and board voting by electronic means. 5. Revised Article III of the Standard Form District By-Laws in the Board Policy Manual related to the appointment of zone and region chairpersons. 6. Revised Chapter VII and Chapter XV of the Board Policy Manual to correct a typographical error and remove unnecessary internal citations. 7. Adopted a resolution to be reported to the 2012 International Convention to amend Article XI, Section 7 of the International By-Laws by removing the membership obligations and rights and privileges charts from the International By-Laws and, contingent on the approval of this resolution, to move these charts to the membership classifications section of the Board Policy Manual. CONVENTION COMMITTEE 1. Rescinded Resolution 1., from the June/July 2011 Convention Committee Report and approved a US$25 rebate for every paid Busan Convention registration above 30,000, which will be issued on a pro rata basis to the three multiple districts of Korea, based on the final paid registration report. DISTRICT AND CLUB SERVICE COMMITTEE 1. Cancelled twelve clubs from District 321 C2 due to non-existence. 2. Resolved to keep club vice presidents better informed. All mass communications sent to club presidents that are appropriate and informative in nature will be copied to the recorded club vice presidents. A process to record vice presidents will be set in place early next fiscal year. 3. Approved district governor elects who were recommended by provisional districts. 4. Appointed Past District Governor Mitsukazu Imai, from District 330-A Tokyo, to serve as Coordinating Lion for Mongolia for the 2012-2013 Fiscal Year. 5. Approved the redistricting proposal submitted by Multiple District 16 (New Jersey). This change is scheduled to take place at the adjournment of the 2014 International Convention. 6. Renamed multiple districts and districts from 324C, 324D, and 324E, to 316, 317, and 318, respectively. 7. Resolved to keep zone chairpersons and region chairpersons better informed. All mass communications sent to the District Governor Team that are appropriate and informative in nature will also be copied to the recorded zone and region chairpersons within the district. 8. Revised the cancellation policy of the Board Policy Manual to allow for more timely cancellation of clubs that have committed a serious infraction, when cancelling the club would be in the best interest of the association. 9. Amended the Rules of Audit Governing Reimbursement of Expenses for District Governors to make it easier for district governors to delegate club visits to members of the district cabinet. 10. Amended the redistricting policy to clarify the requirements needed for redistricting and to require that a copy of the certified minutes of the conventions for which the proposal was approved be submitted when the proposal is submitted. 11. Revised the policy for provisional districts to clarify the process for recommending district governor elects to the board of directors. FINANCE AND HEADQUARTERS OPERATION COMMITTEE 1. Approved the fiscal year 2011-2012 Forecast, reflecting a small deficit. However it should be noted, cash in bank is sufficient to fund the deficit. 2. Approved an additional day for the 2012-2013 October/November board meeting. 3. Approved a provisional suspension policy for clubs in Zimbabwe. This policy will be based on unpaid balance in excess of US$10 per member or US$500 per club, whichever is less. The policy will be in effect from July 1, 2012, to July 1, 2014. 4. Approved Chapter IX, Paragraph C.4. through C.10. of the Board Policy Manual be deleted in its entirety and replaced effective June 26, 2012. The major changes are as follows: • Increased automobile – Reimbursement will be US$.41 per mile (US$.25 per kilometer) • Increased lodging - Reimbursement will be made for actual costs only, not to exceed US$75 per night. • Increased meals - Reimbursement will be made for actual costs only, not to exceed US$25 per meal. Original itemized receipts must be attached to the Travel Expense Claim. • Simplified office expense reimbursement - An office allowance of US$20 plus US$1per Lions club per month may be claimed. • Increased automobile reimbursement for executive officers, speaking engagement and in-district budgets to US$.41 per mile (US$.25 per kilometer). LCIF 1. Increased the annual SightFirst grant approval limit to US$13 million. 2. Revised the Emergency grant criteria to include that concerned districts are eligible for one grant per disaster. 3. Revised the International Assistance Grant criteria to include that projects must have strong Lions involvement and identity and that funds are not available solely for the transport of goods. 4. Amended the LCIF Operations and Policy Manual as follows: included the roles and responsibilities of the LCIF Steering Committee, updated the language regarding the selection of the chairperson and vice chairperson of the LCIF Steering Committee, and deleted references to the Lions Quest United States Steering Committee. 5. Approved recognition for One Shot, One Life: Lions Measles Initiative. 6. Approved new designs for Progressive Melvin Jones Fellows (PMJF) pins for donations of US$50,000 – US$90,000. 7. Approved a SightFirst grant in the amount of US$400,000 to support diabetic eye disease activities as outlined in the Memorandum of Understanding between the World Health Organization and Lions Clubs International. 8. Approved supplemental budget funding in the amount of US$130,000 to support the technical services contract with the World Health Organization. 9. Named Mr. Deng Pufang, the Honorable Chairman of China Disabled Persons’ Federation and its performing arts troupe, as the 2011-2012 Humanitarian Award recipient. 10. Increased the annual Humanitarian Award amount from US$200,000 to US$250,000. 11. Approved 92 Standard, International Assistance and Core 4 grants totaling US$4,519,644. 12. Tabled two grant applications and denied one grant application. 13. Reallocated a grant previously approved to support the purchase of an ultrasound machine at the Weesang Sanitary Hospital, Korea. 14. Approved a Core 4 Board-directed grant in the amount of US$100,000 to support Lions Quest activities as outlined in the Memorandum of Agreement between Lions Clubs International and the United Nations Office on Drugs and Crime. 15. Approved four projects to support rebuilding/recovery efforts, with the funding (US$3.18 million) to be provided from the designated funds from the Japan earthquake/tsunami fund. 16. Authorized the engagement of consultants to set up a Section 25 company in India and requested further review of corporate documents for proposed Section 25 company at the June LCIF Board of Trustees meeting. 17. Updated signatories to the foundation’s Scottrade account, in order to facilitate donations of securities. 18. Updated language in Chapter XVI of the Board Policy Manual regarding LCIF Multiple District and District Coordinators, in anticipation of new appointments. LEADERSHIP COMMITTEE 1. Instituted a registration fee in an amount equivalent to US$95 for participants attending Emerging Lions Leadership Institutes, Advanced (Senior) Lions Leadership Institutes and Faculty Development Institutes beginning with the 2012-2013 schedule. 2. Approved implementation of the proposed District-Governors-Elect training program, pending approval of requested funds. 3. Made completion of all required LCI-sponsored district governors-elect training components mandatory for all DGEs in order to qualify for LCI to cover expenses related to their attendance at the DGE Seminar. 4. Revised the eligibility requirements for GMT and GLT leaders at the international level (constitutional area leaders, area leaders and special area advisors) to prohibit endorsed and certified candidates for international office and members of the International Board of Directors. In addition GMT and GLT leaders shall not hold any other position concurrently that will compete for the time, effort and energy required to execute GMT or GLT duties. 5. Amended Board Policy Manual by deleting the words, “in route or,” in Chapter XIV, Paragraph D.11.a., line 5. MEMBERSHIP DEVELOPMENT COMMITTEE 1. Determined that the entire Life Membership policy should be reviewed at a minimum of every 10 years. 2. Decided that the Lions of Zimbabwe should transition to full dues payment over the next two years. Eligible clubs in Zimbabwe will receive a credit for half of the yearly international dues for the next two years starting on July1, 2012, and concluding on June 30, 2014. As of June 30, 2014 the Lions of Zimbabwe will be expected to pay full international dues. 3. Amended the Board Policy Manual to include French Guiana; Republic of Kyrgyzstan; Zhejiang, China; Laos; Republic of Gambia; Republic of Guinea Bissau; Mayotte; and Sint Maarten (Netherlands Antilles). For the purpose of clarification, it was recommended that the Hellenic Republic be modified to include “Greece” in parenthesis after its listing. 4. Amended the Board Policy Manual to reflect the correct form to submit, so that Leo-Lions may receive their years of service as a Leo. The Leo to Lion Certification and Years of Service Transfer Form (LL-2) must be submitted to Lions Clubs International. 5. Amended the Board Policy Manual to reflect that Leos who are becoming Lions and want to receive the Leo to Lions entrance fee and dues rate, must have been a Leo for at least a year and a day. 6. Amended the Board Policy Manual to reflect Lions newest country, the Republic of Tajikistan. This officially brings the number of countries in which Lions are able to serve to 207. 7. Amended the Board Policy Manual to reflect the current distribution of Charter Monarch and Monarch Milestone Chevrons.1. 8. Amended the Board Policy Manual to reflect the current distribution of Membership Keys and medallions. 9. Amended the Board Policy Manual to reflect the change of title and recipient of the District Extension Chairperson Award to the GMT District Coordinator Award. This change was necessary since the District Extension Chairperson is no longer an official position and the GMT District Coordinator is responsible for chartering of new clubs. PUBLIC RELATIONS COMMITTEE 1. Decided to require multiple districts to provide 10 percent matching funds for public relations grants. 2. Eliminated the International Trading Pin Contest. 3. Eliminated the International Friendship Banner Contest. 4. Eliminated the requirement to submit a hard copy of a website for the International Web Site Contest. 5. Determined to allow individual Lions members within Lions Clubs in India to receive either a Hindi or English version of LION Magazine India. SERVICE ACTIVITIES COMMITTEE 1. Named the 2010-2011 Top Ten Youth Camp and Exchange Chairperson Award recipients. 2. Clarified Board Policy Manual language regarding the Leo Years of Service Transfer Program. Added eligibility requirement that current and former Leos must have been a Leo for at least one year and one day to receive credit for their Leo years of active service as part of their Lions club membership histories. For more information on any of the above resolutions, please refer to the LCI website at www.lionsclubs.org or contact the International Office at 630-571-5466.
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